Privacy Policy

1. Introduction

Welcome to Quanta Syncs ("we," "our," or "us"). We are committed to protecting your privacy and ensuring you have a positive experience when using our time tracking and productivity management platform ("Service").

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service, including both our web application and desktop application.

By using Quanta Syncs, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our Service.

2. Information We Collect

2.1 Information You Provide

• Account Information: Name, email address, password (hashed), profile picture, and other account details
• Team and Project Data: Team names, project information, task assignments, and organizational structure
• Time Tracking Data: Time entries, projects worked on, tasks, breaks, and manual time logs
• Communications: Messages, comments, and any other content you submit through the Service

2.2 Automatically Collected Information

• Screenshots: Periodic screenshots of your desktop (configurable intervals, with privacy options)
• Application Tracking: Active applications and windows you use, application usage duration
• Website Tracking: URLs and domains of websites you visit, time spent on websites
• Idle Detection: System idle time, activity patterns, and productivity metrics
• Device Information: Operating system, device type, IP address, browser type
• Usage Data: How you interact with the Service, features used, login times, session duration

2.3 Data from Third Parties

We may receive information about you from other users (e.g., when you are invited to join a team), authentication providers, or other integrated services you connect to Quanta Syncs.

3. How We Use Your Information

We use the collected information for the following purposes:

• To provide, maintain, and improve our Service
• To process and track time entries, projects, and tasks
• To generate productivity reports, analytics, and insights
• To monitor application and website usage for productivity analysis
• To detect idle time and manage break tracking
• To manage teams, projects, and user permissions
• To process payroll calculations and timesheet approvals
• To send notifications, alerts, and administrative messages
• To authenticate users and manage accounts
• To detect, prevent, and address technical issues
• To comply with legal obligations
• To enforce our Terms of Service and protect our rights

4. Data Sharing and Disclosure

4.1 Within Your Organization

Your data may be visible to team members, project managers, administrators, and other authorized users within your organization based on their role and permissions.

4.2 Service Providers

We may share information with third-party service providers who perform services on our behalf, such as:

• Cloud hosting and data storage providers
• Email delivery services
• Analytics and monitoring services
• Payment processors (if applicable)

4.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or to protect our rights, property, or safety, or that of our users or others.

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

5. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit and at rest
• Secure authentication and authorization mechanisms
• Regular security assessments and updates
• Access controls and role-based permissions
• Secure data storage and backup procedures

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

6. Your Privacy Rights

Depending on your location, you may have the following rights:

• Access: Request access to your personal data
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Portability: Request transfer of your data to another service
• Objection: Object to processing of your personal data
• Restriction: Request restriction of processing
• Withdraw Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us at privacy@quantasyncs.com.

7. Data Retention

We retain your information for as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce our agreements.

When you delete your account, we will delete or anonymize your personal data, except where we are required to retain it for legal or regulatory purposes.

8. Children's Privacy

Our Service is not intended for individuals under the age of 13 (or the applicable age of majority in your jurisdiction). We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country.

By using our Service, you consent to the transfer of your information to these countries. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: